- 15th century - 18th century (Creation)
Level of description
Extent and medium
13 volumes; 0.5 linear metres; textual records
Name of creator
Preserved interstate treaties and other documents from the 12th century provide enough data to conclude that the authorities would already at that time oversee the work of the public notary and the chancellery. Based on key provisions made during the 15th century, the central administration consisted of five offices located in the Rector's Palace and these were: The Public Notary (legal private affairs), the State Chancellery (legal public affairs), the Judicial Chancellery (criminal justice affairs), the Office of the State Secretary (legal state affairs) and the Slavic Chancellery, which would eventually be transformed into the Turkish Chancellery. The secretaries oversaw the process of taking minutes of the sessions of the Senate, the Minor Council, as well as of those of the Major Council. In addition, secretaries would also compile the entire state correspondence as instructed by the Senate and the Minor Council. They also created diplomatic codes and deciphered diplomatic mail, issued state documents, such as certificates of the citizenship of the Dubrovnik Republic. The influence of secretaries increased so much since the 17th century, that they could be considered as the main administrative officials of the Dubrovnik Republic.
Immediate source of acquisition or transfer
The fonds has been linked to the archive since its inception. In times of the Dubrovnik Republic, the books of the fonds were stored in the Rector's Palace. The books remained in the Rector’s Palace after the fall of the Republic (1808). The archival material was consolidated in 1891 when it became available to researchers. The archive in the Rector's Palace has been functioning as an independent institution since 1920 and it was dislocated to the Sponza Palace in 1952, where it is still located today.
Content and structure area
Scope and content
The fonds contains appeals submitted to the Senate and the Minor Council. According to the data available in volumes 2, 3 and 5, the fonds contains data on appeals accepted by the Senate or the Minor Council. The judgments appealed were mainly in the field of civil law. Other volumes contain very brief information: the date of the decision of the Minor Council or the Senate, the names of the parties in the dispute to whose judgment has been appealed, and the names of judges (consuls) and other civil officials, such as customs officers, who issued the judgment on appeal. The volumes cover the period from the 40s till the 60s of the 15th centuries and from the mid-16th century to the 30s of the 18th century.
There is only a small number of Jews referenced in this fonds. These are mostly members of Jewish families permanently residing in Dubrovnik, such as Abendana, Abuaf, Altarac, Ambonetti, Cabiglio, Cohen, Cohen Camargo, Costantini, Danon, Esperiel, Ferro, Franco, Levi, Luzzena, Maestro, Nahmias, Oef, Pappo, Pardo (i.e., vol. 7, ff. 3v). No further details of verdicts and appeals that were submitted were recorded.
Appraisal, destruction and scheduling
System of arrangement
Conditions of access and use area
Conditions governing access
Conditions governing reproduction
Taking photographs and scanning are allowed, for a fee.
Language of material
Script of material
Language and script notes
Physical characteristics and technical requirements
Paper. The archival material is well preserved.
Građa za generalni katalog Državnog arhiva u Dubrovniku, box 17, folder 20. Josip Gelčić,»Catalogus i. r. Archivii Ragusini.« Glasnik Zemaljskog muzeja u Bosni i Hercegovini 22 (1910): 537-588.
Allied materials area
Existence and location of originals
State Archives in Dubrovnik
Existence and location of copies
The fonds has been completely transferred to microfilms, but the microfilms are not available to the users of archives.
Related units of description
Old reference code
Subject access points
Place access points
Name access points
Genre access points
Description control area
Rules and/or conventions used
Descriptions of fonds, series and sub-series are made according to the ISAD (G) standard (general international standard archival description).
Level of detail
Dates of creation revision deletion
Description prepared by Vesna Miović (Fonds, Series, Subseries) Croatia [The Institute for Historical Sciences in Dubrovnik, Croatian Academy of Sciences and Arts (CASA)] Translation to English by Zrinka Friganović Sain