- 1599-1806 (Creation)
Level of description
Extent and medium
3 volumes; 0.2 linear metres; textual records
Name of creator
Preserved interstate treaties and other documents dating from the 12th century provide enough relevant data to conclude that the authorities would already at that time oversee the work of the public notary and the chancellery. Based on some key provisions made during the 15th century, the central administration consisted of five offices located in the Rector's Palace. These were: The Public Notary (legal private affairs), the State Chancellery (legal public affairs), the Judicial Chancellery (criminal justice affairs), the Office of the State Secretary (legal state affairs) and the Slavic Chancellery, which would eventually be transformed into the Turkish Chancellery.
Immediate source of acquisition or transfer
The fonds has been linked to the archive since its inception. In times of the Dubrovnik Republic, the books of the fonds were stored in the Rector’s Palace, and they continued to be stored there after the fall of the Republic in 1808. By 1891 the archives were consolidated and were made available to researchers. Since 1920, the archive in the Rector's Palace has been functioning as an independent institution and it was dislocated to the Sponza Palace in 1952, where it is still located today.
Content and structure area
Scope and content
The content of this fonds has not been fully researched so far. It contains three volumes, and the first volume is completely empty, and it does not contain any documents. The remaining two volumes cover the period from 1778 to 1815 and contain entries of cash deposits made at the Chancellery. These deposits represent payments of debts and settlements of various bills. The data also indicate that only persons whose names were written on the receipts as recipients, could collect the money at the Chancellery. According to the information available, the debtor would deposit the money at the Chancellery in situations when it was necessary for the other party to perform a certain action before receiving the money.
The fonds contains very little information about Jewish people, and the data found primarily refer to various aspects of their business at that time. References to certain members of various Ragusans Jewish families such as Costantini, Janni, Luzzena, Maestro, Pardo, Terni, Tolentino can also be found. For example: in 1804, Daniel Tolentino deposited 154 Ragusan ducats and 24 grossetti at the Chancellery to pay his debt to Sabato Terni, and Terni was also obliged to settle all accounts, or all his debts to Tolentino, before collecting the money deposited (vol. 2, f. 224v).
Appraisal, destruction and scheduling
System of arrangement
Conditions of access and use area
Conditions governing access
The fonds is fully accessible to researchers in accordance with the Ordinance on the work in the reading room of the State Archives in Dubrovnik and the Law on Archival Materials and Archives NN 61/18 (Pravilnik o radu u čitaonici Državnog arhiva u Dubrovniku and Zakon o arhivskom gradivu i arhivima NN 61/18).
Conditions governing reproduction
Taking photographs and scanning are allowed, for a fee.
Language of material
Script of material
Language and script notes
Physical characteristics and technical requirements
Paper. The archival material is well preserved.
Allied materials area
Existence and location of originals
State Archives in Dubrovnik
Existence and location of copies
The fonds has been completely transferred to microfilms, but the microfilms are not available to the users of archives.
Related units of description
The volumes of this fonds have alphabetical indexes according to the first name of the payer.
Old reference code
Subject access points
Place access points
Name access points
Genre access points
Description control area
Rules and/or conventions used
Descriptions of fonds, series and sub-series are made according to the ISAD (G) standard (general international standard archival description)
Level of detail
Dates of creation revision deletion
Description prepared by Vesna Miović (Fonds, Series, Subseries) Croatia [The Institute for Historical Sciences in Dubrovnik, Croatian Academy of Sciences and Arts (CASA)] Translation to English by Zrinka Friganović Sain