- 1534, 1540, 1576, 1591-1592, 1599, 1632-1808 (Creation)
Level of description
Extent and medium
14 volumes; 1.7 linear metres; textual records
Name of creator
Preserved interstate treaties and other documents from the 12th century show that authorities would already at that time oversee the work of the public notary and the chancellery. Based on key provisions made during the 15th century, the central administration consisted of five offices located in the Rector's Palace. These were: The Public Notary (legal private affairs), the State Chancellery (legal public affairs), the Judicial Chancellery (criminal justice affairs), the Office of the State Secretary (legal state affairs) and the Slavic Chancellery, which would eventually be transformed into the Turkish Chancellery. The secretaries oversaw the process of taking minutes of the sessions of the Senate, the Minor Council, as well as of those of the Major Council. In addition, secretaries would also compile the entire state correspondence instructed by the Senate and the Minor Council. They also created diplomatic codes and deciphered diplomatic mail, issued state documents such as certificates of the citizenship of the Dubrovnik Republic. The influence of secretaries increased so much in the 17th century that, from that moment onwards, they could be considered as the main administrative officials of the Dubrovnik Republic.
Immediate source of acquisition or transfer
The fonds has been linked to the archive since its inception. In times of the Dubrovnik Republic, the books of the fonds were stored in the Rector's Palace. They remained in the Rector’s Palace after the fall of the Republic (1808). In 1891, the archives were consolidated and became available to researchers. From 1920, the archive in the Rector's Palace has been functioning as an independent institution. In 1952, it was moved to the Sponza Palace, where it is still located today.
Content and structure area
Scope and content
One part of the fonds is related to the collection of fines for nobles who were unjustifiably absent from the sessions of the councils (vols. 1-3, 5, 14, 14b). Other volumes contain proposals for debates submitted to the Senate by the Minor Council (vols. 4, 7-13; 1591-1592, 1673, 1694-1808). The topics of these debates are mostly related to the internal affairs of the Dubrovnik Republic. If the motion for a debate is crossed out, the date on the margin of this entry indicates when this debate was held in the Senate. Nevertheless, that does not necessarily mean that the debate was de facto recorded in the Senate registers.
There are not many references to Jews in this fonds. Approximately, in one volume of the fonds, there is an average of 2 to 4 entries concerning Jews (e.g., vol. 10, ff. 14v, 29, 42, 75v; vol. 12, ff. 47, 49; vol. 13, pp. 63c). For example, a proposal to discuss the bankruptcy of Solomon Vitali, and his son and brother, was entered on 25/7/1772. The proposal was crossed out and a note on the margin indicates that the debate was to be held in Senate on the same day (vol. 11, f. 47). However, there is no record of that debate in registers of the Senate.
Appraisal, destruction and scheduling
System of arrangement
Conditions of access and use area
Conditions governing access
The fonds is fully accessible to researchers in accordance with the Ordinance on the work in the reading room of the State Archives in Dubrovnik and the Law on Archival Materials and Archives NN 61/18 (Pravilnik o radu u čitaonici Državnog arhiva u Dubrovniku and Zakon o arhivskom gradivu i arhivima NN 61/18).
Conditions governing reproduction
Taking photographs and scanning are allowed, for a fee.
Language of material
Script of material
Language and script notes
Physical characteristics and technical requirements
Paper. The archival material is well preserved.
Građa za generalni katalog Državnog arhiva u Dubrovniku, box 3, folder 3. Josip Gelčić, »Catalogus i. r. Archivii Ragusini.« Glasnik Zemaljskog muzeja u Bosni i Hercegovini 22 (1910): 537-588.
Allied materials area
Existence and location of originals
State Archives in Dubrovnik
Existence and location of copies
The fonds has been completely transferred to microfilms, but the microfilms are not available to the users of archives.
Related units of description
Nella Lonza, Pod plaštem pravde, Kaznenopravni sustav Dubrovačke Republike u XVIII. stoljeću (summary: Criminal Justice in the Eighteenth-Century Republic of Dubrovnik), Dubrovnik: Zavod za povijesne znanosti HAZU u Dubrovniku, 1997.
Vol. 6 is missing.
Old reference code
Subject access points
Place access points
Name access points
Genre access points
Description control area
Rules and/or conventions used
Descriptions of fonds, series and sub-series are made according to the ISAD (G) standard (general international standard archival description)
Level of detail
Dates of creation revision deletion
Description prepared by Vesna Miović (Fonds, Series, Subseries) Croatia [The Institute for Historical Sciences in Dubrovnik, Croatian Academy of Sciences and Arts (CASA)] Translation to English by Zrinka Friganović Sain