- 14th century - 19th century (Creation)
Level of description
Extent and medium
302 volumes; 30 linear metres; textual records
Name of creator
Preserved interstate treaties and other documents from the 12th century show that authorities would already at that time oversee the work of the public notary and the chancellery. Based on key provisions made during the 15th century, the central administration consisted of five offices located in the Rector's Palace. These were: The Public Notary (legal private affairs), the State Chancellery (legal public affairs), the Judicial Chancellery (criminal justice affairs), the Office of the State Secretary (legal state affairs) and the Slavic Chancellery, which would eventually be transformed into the Turkish Chancellery. The secretaries oversaw the process of taking minutes of the sessions of the Senate, the Minor Council, as well as of those of the Major Council. This fonds contains primarily minutes of the sessions of the Major Council. In addition, secretaries would also compile the entire state correspondence instructed by the Senate and the Minor Council. They also created diplomatic codes and deciphered diplomatic mail, issued state documents such as certificates of the citizenship of the Dubrovnik Republic. The influence of secretaries increased so much in the 17th century that, from that moment onwards, they could be considered as the main administrative officials of the Dubrovnik Republic.
Immediate source of acquisition or transfer
The fonds has been linked to the archive since its inception. In times of the Dubrovnik Republic, the books of the fonds were stored in the Rector's Palace. They remained in the Rector’s Palace after the fall of the Republic (1808). The archives were consolidated and became available to researchers in 1891. The archive in the Rector’s Palace has been functioning as an independent institution since 1920, and it was dislocated in 1952 to the Sponza Palace, where it is still located today.
Content and structure area
Scope and content
Appraisal, destruction and scheduling
System of arrangement
The fonds consists of series Lettere di Levante (HR-DADU-8.1), Lettere di Ponente (HR-DADU-8.2), Minute di lettere di Ponente (HR-DADU-8.3), Minute di lettere vecchie (HR-DADU-8.4), Copia lettere diverse (HR-DADU-8.5), Lettere e relazioni di conti e capitani del territorio (HR-DADU-8.6), Lettere e relazioni (HR-DADU-8.7) and Fedi ed attestati (HR-DADU-8.8).
Conditions of access and use area
Conditions governing access
The fonds is fully accessible to researchers in accordance with the Ordinance on the work in the reading room of the State Archives in Dubrovnik and the Law on Archival Materials and Archives NN 61/18 (Pravilnik o radu u čitaonici Državnog arhiva u Dubrovniku and Zakon o arhivskom gradivu i arhivima NN 61/18).
Conditions governing reproduction
Taking photographs and scanning are allowed, for a fee.
Language of material
Script of material
Language and script notes
Croatian (Slavic language)
Physical characteristics and technical requirements
Paper. The archival material is well preserved.
Allied materials area
Existence and location of originals
State Archives in Dubrovnik
Existence and location of copies
The fonds has been completely transferred to microfilms, but the microfilms are not available to the users of archives.
Related units of description
Old reference code
Subject access points
Place access points
Name access points
Genre access points
Description control area
Rules and/or conventions used
Descriptions of fonds, series and sub-series are made according to the ISAD (G) standard (general international standard archival description).
Level of detail
Dates of creation revision deletion
Description prepared by Vesna Miović (Fonds, Series, Subseries) Croatia [The Institute for Historical Sciences in Dubrovnik, Croatian Academy of Sciences and Arts (CASA)] Translation to English by Zrinka Friganović Sain